The American Orthopaedic Association rents its Department Chair
and Program Director mailing list electronically or in the form of
labels for one-time use for each approved request. Labels may be
provided for a fee to orthopaedic institutions, organizations,
publishers and businesses wishing to promote products and services
to Department Chairs and Program Directors. AOA requires
pre-approval of all items to be mailed and is the sole judge of the
suitability of materials for mailing to Department Chairs and
Program Directors. AOA reserves the right to deny requests where
the purpose or use may not be considered in the best interests of
AOA or the intended recipients.
Non-profit institutions wishing to rent the mailing list for
educational purposes may purchase mailing labels at a reduced fee.
AOA may require verification of an organization's non-profit
status.
AOA will not be bound by conditions printed or appearing on
order blanks or copy instructions that conflict with provisions of
its rate card.
Rental of the AOA Department Chair and Program Director mailing
lists to vendors and outside entities does not constitute an
endorsement or guarantee of the product or service being marketed.
Unless expressly agreed by AOA in writing, any representation by
the buyer(s) and/or his client(s) or agent(s), whether overt or
implied, of AOA endorsement or guarantee of a product or service is
prohibited.
AOA specifically prohibits use of its
membership names and addresses for the following purposes:
- Copying and entering names and addresses from the provided
labels into a client's computer database for any purpose. This
applies to duplication and/or storage in any form by any means,
electronic, mechanical, photocopying, recording, or otherwise.
- Announcements of openings or positions at
companies/institutions.
- Membership recruitment mailings or related promotions for
external organizations.
- Announcements of educational programs, equipment or other
products and services not related in some way to the field of
orthopaedic surgery except for specific AOA-sponsored membership
programs/services provided by commercial firms.
- Use of member names and addresses for on-site visits to
members' homes/offices for any reason.
In addition:
- All requests must be submitted in writing and include an
explanation of information being communicated or copy of material
to be sent. Requests must be received no less than 10 business
days prior to date of use.
- Requests will be approved by the Chair of the Academic
Leadership Committee.
- Only mailing labels will be provided. Labels can be provided in
hard copy or electronic format. Email addresses will not be
given.
- The lists will not be provided for promotion of educational
events and programs taking place within 30 days before or after the
AOA Annual Meeting.
- Information being sent to the Department Chairs and Program
Directors cannot conflict with the AOA's mission and should be
aligned with the AOA's academic leadership goals and
objectives.
- AOA shall not act as a broker, through providing its Department
Chair and Program Director mailing labels, for any product or
service not manufactured or provided directly by the purchaser of
the mailing labels.
- Direct mailing list brokers or other third parties soliciting
the AOA Department Chair and Program Director mailing labels on
behalf of a client assume total responsibility for timely payment
to AOA, regardless of the client's payment standing with the broker
or third party.
- Use of the list is for one-time only and limited exclusively to
the specific offer or service as described in the mailing sample
submitted in conjunction with the order form.
- Payment is due upon receipt.
The use of the AOA Department Chair and Program Director mailing
lists in any of the ways prohibited above shall be cause for, at a
minimum, permanent disqualification of the buyer(s) and/or his
client(s) or agent(s) from use of the AOA Department Chair and
Program Director mailing lists. Violation of this policy as
set forth above may also be grounds for legal action.
Cost
The Mailing Lists cost is $1,000 ($500 for nonprofit
organizations).
Payment
Payment must be received prior to shipment of mailing list.
Acceptable forms of payment are personal or business checks, Visa
and MasterCard.
Shipping & Handling
Requests are shipped within ten days of receipt. All requests are
charged a $10 fee to cover shipping and handling costs. Orders are
shipped via Federal Express - 2 Day Service.
Download List Rental Request
Form.
