Position: Own the Bone® Program Coordinator (Exempt)

Reports to: Own the Bone® Program Manager

Position Summary:

The Own the Bone Program Coordinator is the main contact for prospective and enrolled hospitals and medical centers and plays a key role in developing relationships with site physicians and other clinicians, providing information about the Own the Bone program and answering questions. S/he provides program support, ensures that prospective and enrolled client sites are provided the necessary tools and information, accurately tracks prospective site and site enrollment data, and coordinates the member renewal and invoice process. Additionally, this individual supports the management of registry operations, and acts as the key contact for outsourced IT support for the Own the Bone program. S/he provides staff support to the Program Director, Own the Bone physician leadership, and other staff as assigned.

To apply, please submit your CV and a cover letter describing your interest in the position to grace@aoassn.org (N.B. a cover letter is required for consideration).

Duties and Responsibilities

  • Acts as the primary contact for both clinicians and hospital administrators at both prospective and enrolled hospitals, medical centers, physician groups, and health plans.
  • Conducts outreach to prospective sites, developing emails and materials and preparing communications for prospective hospitals, coordinating meeting and exhibit-related schedules, activities, and requirements, (including logistics and vendor payments) and representing the Own the Bone program at exhibits at society meetings as needed.
  • Tracks prospect sites and documents the success of different approaches to identify and recruit sites and contributes to the development of appropriate site enrollment tools, systems, and strategies.
  • Facilitates the contracting process for new sites by assisting with the completion of participating site agreements and security assessment documents.
  • Coordinates new site orientation, assists in developing and preparing new member materials, organizes and conducts registry training and teleconferences for members, and reviews and updates Own the Bone program implementation best practices, resources and tools.
  • Manages invoicing and payments processes, as well as the database structure for effective tracking of hospital membership and member activity.
  • Researches statistics related to osteoporosis/fragility fractures and stays up-to-date on latest reference articles and resources.
  • Assists in developing new web-based program content, articles, e-newsletters and marketing materials and manages social media and website program updates.
  • Supports the planning, execution, and marketing of live and virtual educational conferences/symposia.
  • Assists in developing program update materials.
  • Maintains program documentation (electronic and paper) and monitors program email and website communications.
  • Performs other duties as assigned.

Education:

Minimum Bachelor’s degree preferred, with strong academic performance.

Experience:

One or two years previous professional experience preferred, with a program support and/or client management background.

Knowledge of contract management, vendor management, and CRM and member engagement management/AMS systems, marketing automation, and graphic design and social media tools a plus.

Specific Skills:

  • Exceptional verbal and written communication skills.
  • Experience successfully building and maintaining client relationships.
  • Highly developed organizational skills and attention to detail.
  • Excellent project management skills, including the ability to manage and prioritize multiple concurrent projects.
  • Solid command of MS Excel, MS PowerPoint, MS Word and Outlook.
  • Demonstrated ability to work as a member of a fast-paced, dynamic team to deliver on program objectives.
  • Ability to respond positively and creatively to new challenges and responsibilities as they arise.
  • Experience with member database technology, Salesforce, and website management/development a plus.
  • Experience working with healthcare professionals desirable.

Working Conditions/Travel:

  • Anticipated out-of-town travel: up to 10-15 days/year
  • Required in-town weekend meetings: 3-5 days/year

Success Factors:

  • Strong relationship building and maintenance skills.
  • Exceptional communication skills and interpersonal abilities to get along with others and work as an integrated team.
  • Self-starter with an ability to work independently and creatively under unstructured situations.
  • Excellent analytical skills and capacity to clearly define the key issues to address in complex problems.
  • Strong organizational abilities to organize, prioritize, and coordinate a high volume of details and a variety of projects.
  • Professional demeanor to appropriately represent professional society.
  • Proficient in MS Excel, MS PowerPoint, and MS Word.
  • Willingness to work extra hours during high demand periods to assure deadlines are met.
  • Flexibility and enthusiasm in working on new projects and taking on new responsibilities as assigned.

To apply, please submit your CV and a cover letter (required) describing your interest and applicable skills for the position to grace@aoassn.org

Job Type: Full-time, Hybrid (remote and in-office)

Salary: $38,000-40,000/year

About AOA 

The American Orthopaedic Association is the national leadership organization for orthopaedic surgeons in the United States and is based in Rosemont, IL. The mission of this not- for-profit organization centers around the identification and exploration of critical issues impacting musculoskeletal patient care and the profession, the advancement of orthopaedic graduate medical education, and the development of leadership skills from orthopaedic residency through the senior orthopaedic surgeon leader.

The American Orthopaedic Association is based in Rosemont, IL.  Employees of the American Orthopaedic Association enjoy generous benefits, including:  

  • Medical, dental, life insurance, and long-term disability plans for full time employees
  • Employer-sponsored Retirement Plans
    • Employer contribution of 10% of salary to each Employee’s retirement plan after six months of continuous employment. 
    • Employee option/ability to make additional before-tax retirement contributions up to Federal limits. 
  • Generous PTO policy 
  • 2 days per week remote work option
  • Summer hours and flexible work hours
  • AOA employees have annual opportunities to expand their skill sets in the not-for-profit association management arena and participate in continuing education, with opportunities for promotion and advancement.